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Interview Patty

Top 5 Reasons Why You Should Automate Your Business Process

Growth Coach for Women-Owned Businesses in Houston

1. - Streamline communication in your business process. - Emails, sticky notes,

and water cooler comments are impossible to organize around a single repeated process. An automated workflow means a simple, streamlined communication process with one dashboard to see all of your requests. Each initiated workflow has its own line of communication to account for any irregularities and discussion in the business process. The work just flows – no email addresses required.

2. - Enforce accountability. - When you automate your workflow, you create an owner for each step of the process. Initiations, approvals, rejections, and input are all bound to an individual who performed the action. By enabling that level of information transparency in your business process, you enforce accountability on yourself and your colleagues. A great workflow management system will also give you insight into who gets their job done quickly and who needs help to handle the load.

3. - Minimize costs due to manual errors and inefficiency. - With an automated workflow, you bypass the expensive costs associated with errors and inefficiencies when a person is expected to own a business process. Late payments, slow sales approvals, and payments for goods never received all become very expensive errors. Your automated business process can show you the current state of any item and make sure these careless mistakes don’t take place.

4. - Develop an insight into the evolution and repercussions of your business process. - Imagine you have automated your business processes, streamlined your employee base to use this new system, and things have been flowing smoothly for the last 2 months. Now think of what you could do with all the data that has been accumulating? You could know how many requests came in, how many were approved, how many rejected, how long each one took, and which step in the process takes the longest.

Since the mode of communication is streamlined and accumulation of data is centralised in an automated workflow tool, you get insights that tell you if your current business process is bottling up at some point – if it’s actually making life easy for your employees or if it’s making things more complicated. This is probably the best input you can have for all your business process management needs.

5. - Establish a clear approval hierarchy. - Organisation hierarchy is seldom the same as the approval hierarchy for a business process. A well-implemented business process workflow tool, will not only have these approval hierarchies codified into itself, but will also ensure that each process has its own specific hierarchy as deemed by it. The boss doesn’t have to be on every step (unless she wants to) and you don’t have to have secret pre-meetings in the bathroom before getting a project approved!

Source: KissFlow

Patty Block, President and Founder of The Block Group, established her company to advocate for women-owned businesses, helping them position their companies for strategic growth. Charting the course for impactful, sustainable, profitable businesses, the beacon is control: of your strategic direction, your money, your time, your staffing, and your ability to bring in business. The Block Group brings together the people, resources and ideas that build results.

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Growth Coach for Women-Owned Businesses in Houston.

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